Minute takers wanted | The Dons Trust

The Dons Trust Board is looking for volunteers to share in minute-taking duties for monthly meetings

The Dons Trust Board is looking to enhance its Secretariat support and is recruiting additional minute takers.

The DTB formally meet monthly, but will sometimes have additional meetings in between – so require minuting for around 12-16 meetings per year in total. We are looking to expand the team of minute-takers so as to share the workload and ensure that minutes are prepared and finalised on a timely basis.

As a minute-taker, you will be responsible for:

• Drafting formal minutes of board / general meetings;

• Drafting formal minutes and notes of subsidiary meetings, where applicable

You will not be expected to attend every meeting as the workload is shared. Each minute-taking contribution will require 3-4 hours attendance at an evening meeting (usually on a Wednesday, starting at 6.30pm) and several hours follow-up drafting the minutes. Board meetings are currently conducted remotely, via Microsoft Teams, and are recorded to assist you.

From time-to-time you may also be required to provide assistance to the AFCW PLC secretariat, to cover absences and provide resilience.

Essential criteria for the role:

• The ability to work both autonomously and as part of a wider Secretariat

• Confidence with IT packages (we use Microsoft Teams and Sharepoint) and a willingness to learn

• Good organisational skills

• Accuracy and good attention to detail

• Good communications skills, written and verbal

• The ability to work and commit to deadlines

• The ability to abide by the confidentiality of Board discussions

Please note, the successful applicant/s must be members of the Dons Trust by the day of appointment.

This role is unpaid. The benefits you will gain include:

• Developing and enhancing a useful set of skills;

• Making a satisfying contribution to the effectiveness of the board and transparency to Dons Trust members.

To enquire about, or apply for the role, please contact Dons Trust Secretary Martin Newton via secretary@thedonstrust.org. Applications close on Friday 30 September 2022.